The Event Planner position has been filled.
Thank you to everyone who applied. We are leaving the posting up for reference. Other roles are still open.
Event Planner, Part-Time with Flexible Hours
Job Overview
We are looking for a proactive and organized Events Manager to join our team part-time.
In this role, you will collaborate with our executive team and take the lead in identifying and securing new opportunities, like local events and weddings, to showcase Wagon Box as a top venue. You’ll work closely with our Lodging and Restaurant teams to ensure seamless event execution, from accommodation availability to catering needs. This position offers a mix of remote work and on-site access to our restaurant workspace in Story, Wyoming.
Responsibilities
- Actively seek out and pitch the Wagon Box as a venue for local events, meetups, weddings, and private gatherings from Casper to Billings.
- Coordinate with the Lodging team to confirm availability of cabins, lodge rooms, tents, and other accommodations for event guests.
- Collaborate with the Restaurant team to arrange meals, catering, or special dining requests for events.
- Serve as the point of contact for event inquiries, bookings, and follow-ups with clients or community partners.
- Maintain an organized event calendar and communicate updates to relevant teams.
- Assist with on-site event setup, oversight, and troubleshooting as needed (on-site presence required).
Qualifications
- Proven experience in event planning, coordination, or a related field (wedding planning, hospitality, or community engagement experience a plus).
- Strong organizational skills and attention to detail, with the ability to juggle multiple priorities.
- Excellent communication and interpersonal skills to connect with clients, vendors, and team members.
- Proactive and creative mindset for identifying new event opportunities.
- Familiarity with the Story, Sheridan, or Buffalo area (or willingness to relocate) and an understanding of local community dynamics.
- Ability to work independently with some remote flexibility, paired with availability to be on-site as needed.
- Skilled in social media marketing and with event management tools.
- Passion for creating memorable guest experiences in a unique, rural setting.
Location & Work Arrangement
- Candidates must live in or be willing to relocate to Story, Wyoming, or the Sheridan/Buffalo area.
- This role offers a hybrid setup: some work can be done remotely, with access to a dedicated workspace at the Wagon Box restaurant for on-site tasks or meetings.
Compensation
$18-$25/hour plus commission.
About the Wagon Box
Nestled in the picturesque mountains of Story, Wyoming, the Wagon Box is a one-of-a-kind cultural destination blending rustic charm with intellectual vibrancy. Spanning 20 acres with trout streams, horses, and access to national forest, our property features a restaurant, library, lodge, and cabins. We’re a haven for outdoor enthusiasts, thinkers, and community builders, hosting unique events and fostering a growing reputation as a cultural hub both locally and nationally.
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